Example Acceptable Use Policy for IT Equipment

An AUP you can use and adapt

Please feel free to use and adapt this draft Acceptable Use Policy for free. Remember that such a policy is much more effective if accompanied by some training or awareness so that users understand the need and benefits of adopting such an approach.

This policy applies to all employees, contractors, and visitors who use the IT equipment provided by the organization. The IT equipment includes but is not limited to computers, laptops, tablets, smartphones, printers, scanners, cameras, software, network devices, internet access, email accounts, and cloud services.

The purpose of this policy is to ensure the security, reliability, and performance of the IT equipment and to prevent any misuse that may harm the organization or its reputation.

The IT equipment is provided for business purposes only and should be used in a professional, ethical, and lawful manner. The users of the IT equipment are expected to:

  • Comply with all applicable laws and regulations regarding data protection, privacy, intellectual property, and cybercrime.
  • Protect the IT equipment from theft, loss, damage, or unauthorized access.
  • Use strong passwords and change them regularly.
  • Lock or log off the IT equipment when not in use.
  • Report any suspicious or malicious activity or any security incidents to the IT department immediately.
  • Backup important data regularly and store it in a secure location.
  • Keep the IT equipment updated with the latest security patches and antivirus software.
  • Follow the instructions and guidelines provided by the IT department regarding the installation, configuration, and maintenance of the IT equipment.

The users of the IT equipment are prohibited from:

  • Using the IT equipment for personal or non-business purposes, such as gaming, gambling, shopping, social media, streaming, downloading, or uploading any content that is illegal, offensive, inappropriate, or irrelevant to the organization’s activities.
  • Sharing or disclosing any confidential or sensitive information of the organization or its clients, partners, or suppliers without proper authorization.
  • Installing or using any unauthorized or unlicensed software or hardware on the IT equipment.
  • Modifying or tampering with the settings or security features of the IT equipment.
  • Connecting any external devices or storage media to the IT equipment without prior approval from the IT department.
  • Accessing or attempting to access any unauthorized or restricted systems or networks using the IT equipment.
  • Creating or distributing any viruses, malware, spam, phishing emails, or other harmful or disruptive content using the IT equipment.

The organization reserves the right to monitor and audit the use of the IT equipment at any time and without prior notice. The organization also reserves the right to take appropriate disciplinary action against any user who violates this policy. Such action may include but is not limited to:

  • Warning or reprimanding the user verbally or in writing.
  • Suspending or revoking the user’s access to the IT equipment or certain features or services.
  • Terminating the user’s employment contract or business relationship with the organization.
  • Reporting the user’s misconduct to law enforcement authorities.

The users of the IT equipment are responsible for reading and understanding this policy and agreeing to abide by it. The users are also responsible for keeping themselves informed of any changes or updates to this policy that may be communicated by the organization from time to time. By using the IT equipment provided by the organization, the users acknowledge their acceptance of this policy and their consent to its terms and conditions.